Please refer to the following guidance on how to describe the various elements of your data when you describe a dataset or other resource.



Title Name by which the cited resource is known (360)
e.g., Soil map for the Upper Plains and Downs of Canterbury
Description A brief narrative summary of the content of the resource(s) (25)
e.g., This database describes the soils of the pastoral and cropping land of Canterbury, from the Kowhai River in the north to the Rangitata River in the south, but not including Banks Peninsula. The original survey was mapped as a reconnaissance soil survey at 2 miles to the inch. These original soil boundaries have been very substantially revised and recompiled onto 1:50,000 scale topographic base by T.H. Webb in the 1990s and again in the 2000s.
Date A reference date for the cited data (394), includes drop-down box for describing what the date relates to (395)
e.g., 1967 -2010
Category Main theme(s) of the dataset (41)
e.g., geoscientificInformation - information pertaining to the earth sciences. eg geology, minerals, earthquakes, landslides, volcanoes, soils,gravity, permafrost, hydrology, erosion
Web address (URL) for accessing the dataset/service online
Information about online sources from which the resource can be obtained. Please provide a URL to a page where the dataset can be found or downloaded. (277)
License Other restrictions and legal prerequisites for accessing and using the resource or metadata. (72)
For further information on licensing click here.
e.g., Landcare Data Use License
Distribution format(s) Provides a description of the format of the resource to be distributed (285)
e.g., ESRI shapefile (.shp)
Distribution format version Describes the version of the format (date, number, etc.) (286). Note that a version does not apply to some formats. In such cases state "inapplicable". For example, ESRI Shapefile (format) inapplicable (version).
Location Identifier used to represent a geographic area (349)

Note the geographic coordinates (343-347) are automatically defined based on the drop-down option selected for “Location” – unless you opt to change the default coordinate/location values.

Geographic position of the dataset as defined by the western-most, eastern-most, southern-most and northern-most coordinates (expressed in decimal degrees) of the limit of the dataset extent; i.e. the geographic bounding box. NOTE: This is only an approximate reference so specifying the coordinate reference system is unnecessary

e.g., Auckland City
Responsible Name of the person responsible for creating the metadata record (8)
e.g., Jo Mapper
Email Email address at which the organisation or individual may be contacted (386)
Organisation Name of the organisation responsible for creating the metadata record (376). Please use the full official name e.g., Landcare Research New Zealand Limited. If the organisation holding the data or other resource is a Public Service Agency or State Service agency, please refer to the Public Service Directory to ensure organisations are referred to consistently. If the organisation holding the data or other resource is part of local government, please refer to the list of council names here
Position Position held by the person responsible for creating the metadata record. (377)
e.g., Database Manager
Phone Telephone number(s) at which the organisation or individual may be contacted (408)
e.g., 64 4 460 0110


These elements are selected from the ANZLIC profile. The numbers are ISO reference numbers for elements (further detail and guidance on these elements: PDF, 5.8 MB.)

Back to describe a dataset or other resource.